Executive Assistant to the CEO at AIDS Prevention Initiative in Nigeria (APIN)

AIDS Prevention Initiative in Nigeria (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of diseases of public health importance in Nigeria, including HIV/AIDS, tuberculosis and malaria, among others, Since 2001, we have worked closely with key stakeholders to reduce the burden and mitigate the impact of those diseases through cutting edge, innovative & sustainable approaches.

We are seeking qualified and suitable candidates to assume the vacant position:

Job Title: Executive Assistant to the CEO

Location: Abuja

The job holder will have responsibility for providing a wide range of proactive administrative and executive support to the CEO’s Office, including activity planning, documentation, communication and reporting. Copied: www.hotnigerianjobs.com

Job Tasks

• Manage the administration of the CEO’s office in order to provide an environment for efficient programming
• Proactively seek up-to-date knowledge of new developments in programming and brief the CEO adequately
• Maintain a network of contacts relevant to the organization on behalf of the CEO and facilitate interaction and communication on relevant matters
• Review documents and make summary notes to the CEO
• Assist with the preparation of documents for presentation at stakeholder meetings
• Review and summarize miscellaneous reports and documents, as well as prepare background documents and outgoing mail as necessary
• Assist the CEO in prioritizing and tracking timelines and deliverables, as well as in following through on issues in a timely manner
• Arrange travel schedule and reservations for executive management as needed
• Supervise and arrange appointments, meetings as well as oversee travel arrangements for the CEO
• Undertake specific projects initiated by the CEO in order to support the programs
• Handle incoming and outgoing correspondences as referred by the CEO

Minimum Qualifications and Experience
A good first degree and a minimum of four (4) years’ experience, preferably in the development sector; experience in managing confidential matters and working closely with top management is essential. Copied: www.hotnigerianjobs.com

Technical and Behavioural Competencies

• Ability to work independently with little or no supervision
• Self-managed, with excellent organizational ability
• Ability to interact with all cadres of staff
• Ability to work under pressure
• Proactive, resourceful and efficient, with a high level of professionalism and confidentiality
• Excellent written and verbal communication skills
• Strong decision-making ability and attention to detail
• Familiarity with the public health activities, especially in an HIV/AIDS environment
• Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing, emailing, etc.)

Application Closing Date
9th August, 2013

Method of Application
Qualified and interested applicants should visit www.apin.org.ng/careers to register a profile and complete the online application form, ensuring that all information provided are true and correct. All applications must be submitted on or before August 9, 2013. Late applications will not be considered and only shortlisted candidates will be contacted.

Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint. Internet browsing. emailing, etc.) is essential for all positions; and candidates must be willing to do considerable amount of local travel, as respective jobs may require. Copied: www.hotnigerianjobs.com

APIN offers very competitive terms of employment and is an equal opportunity employer. Women who are qualified for the positions are therefore encouraged to apply.